GOOGLE
WORKSPACE

The foundation for your agentic enterprise

Let's Build
Badge featuring Google Cloud logo and text stating Google Workspace Partner of the Year EMEA 2025.Google Cloud Google Workspace Partner of the Year EMEA 2026 award badge.

Switching to Google Workspace is more than just a tool swap. You simplify your IT landscape and lay the foundation for AI agents to operate securely and in a controlled environment. Zoi guides you through the migration, evolving your workplace culture into a scalable platform for innovation.

YOUR STEP-BY-STEP PLAN TO THE AGENTIC ENTERPRISE

Three stages that build upon each other. Zoi takes them together with you.

Two women talking and smiling in a modern office.

EVERYDAY AI

GOOGLE WORKSPACE WITH GEMINI

The foundation for daily use directly in the workflow. Your teams draft emails in Gmail, summarize documents in Docs, and thus make AI a routine.

Smiling man in blue shirt clapping hands while standing at a table with laptops in an office.

KNOWLEDGE NETWORK

GEMINI NOTEBOOK

The collective memory of your company. It unlocks knowledge from PDFs, reports, and contracts, and provides your departments with answers including source citations. Your existing access rights remain in effect.

Smiling woman with glasses holding a marker and note, talking to a blonde woman in an office.

PROCESS AUTOMATION

GEMINI ENTERPRISE / AGENT

The agent works with its own identity directly in Google Workspace. You define via @-mention in the chat or document what needs to be delivered in the end, and the agent handles the steps in between. It accesses core systems like SAP or Salesforce via interfaces and can pull in specialized sub-agents for complex projects.

Three levels on which every stage depends

The stages dictate the destination. These three levels determine if your company arrives there.
PEOPLE
PROCESS
TECHNOLOGY

Compliant and Performant

Google Workspace with Gemini in China

Your teams in China should work with the same tools as the rest of the enterprise. Zoi connects your locations to Google Workspace with Gemini and ensures that data privacy and local regulations like PIPL are met. This allows your local teams to work with Gemini quickly and in full legal compliance.

FROM PLANNING TO GO-LIVE

You will receive a decision matrix from us tailored to your company. It answers three questions:

  • How are your global governance guidelines structured?
  • How is your local IT landscape structured?
  • How ready for change are your teams really?

From this, our framework derives the suitable rollout path, from a background rollout to a pilot phase with the first users. This way, the new infrastructure runs without your day-to-day business coming to a standstill.

THE SHAREPOINT ALTERNATIVE: THE "ZERO PORTAL" PRINCIPLE

Classic portal solutions like SharePoint are supposed to be a file repository, search engine, and communication channel all at once. In practice, this often leads to unused pages, confusing folder structures, and high maintenance effort.

‍
The zero portal principle separates these functions. Instead of maintaining knowledge on rigid pages, each component takes on exactly one task: data storage, AI-supported knowledge retrieval, and direct news broadcasting. Employees receive answers directly in their workflow. The effort for document searches and intranet maintenance drops significantly.

GOOGLE WORKSPACE LICENSES & ROI:

THE LICENSE IS ONLY HALF THE EQUATION

Anyone comparing IT costs solely by software licenses overlooks the largest economic lever. The main advantage of Google Workspace comes from consolidating your IT landscape.

A simplified cloud architecture reduces ongoing IT management effort about 50% and lowers ticket volume. (Source: Forrester Consulting, 2026).

As a Google Premier Partner, Zoi combines licenses according to the needs of your business departments and incorporates Google funding programs for your project wherever possible.

A cloud-native environment helps attract and retain skilled professionals.

OUR DEFINITION OF DONE: TRANSITION ➔ ADOPTION ➔ IMPACT

All modules at a glance

Your Google Workspace Roadmap

AI INTEGRATION & AUTOMATION
ROLLOUT & GOVERNANCE
EVERYDAY AI &
PRODUCTIVITY
Google Workspace with Gemini
AI directly in the workflow: the basis for company-wide automation.
More on GOOGLE WORKSPACE & Gemini
Knowledge Network & Automation
Gemini Notebook & Enterprise / Agent
Find corporate knowledge across system boundaries and delegate processes to AI agents.
More on GEMINI NOTEBOOK & AGENT
Transforming in-house developments into AI value
Citizen Development
Transfer Excel macros and in-house builds neatly into modern, AI-capable workflows.
More on CITIZEN DEVELOPMENT
Basis for decisionS in 4–12 weeks
Approach & PoC
Validate value creation in a protected environment, including governance rules, migration strategy, and business case.
More on the approach
Transformation & Adoption
CHANGE MANAGEMENT
Ensure daily use in the departments with C-level briefings and “Google Guides”.
More on Change Management
Zero Trust
& GDPR
Data Sovereignty
Control, rights, and traceability: how Zoi sets up governance.
More on Data Sovereignty
Shutting down legacy systems
Migration
The 7R framework structures the replacement of legacy systems and third-party tools.
More on the migration

Why Google WORKSPACE with Zoi?

Benefit from our experience as a Google Cloud Premier Partner.

Experience from complex large-scale projects

Over 140 certifications and more than a decade of practical experience in European migrations to Google Workspace with Gemini.

Advantages as a Google Workspace Premier Partner

Direct line to Google engineering and access to co-funding programs.

Sustainable use in everyday work

A structured change approach and the training of internal multipliers ensure that new licenses are actually used in the departments.

Secure connection to existing IT systems

The new platform integrates into your existing infrastructure, your identity systems, and core applications like SAP.

OPEN THE DOOR TO YOUR AGENTIC WORKPLACE.

SCHEDULE A CONSULTATION.

REACH OUT TO ZOI EXPERTS